Free HR document templates and email snippets for every stage of the employee lifecycle. Open any template in WordFields to fill it out, share it with your team, and generate correctly formatted documents in seconds.
Hiring
- Job Offer Letter
- Confirm a candidate's role, salary, start date, and key terms in a professional Word document your whole hiring team can generate consistently.
- Job Rejection Email
- Three professional rejection email snippets — post-application, post-first interview, and post-final interview — with the right tone at every stage.
Onboarding
- New Employee Welcome Letter
- A formal welcome letter covering start date, first-day logistics, and key contacts — ready to generate and send as soon as the offer is signed.
- New Employee Welcome Email
- Three welcome email snippets for office, remote, and hybrid hires — send from Gmail or Outlook in seconds using the Chrome extension.
- HR Onboarding Checklist
- A complete pre-arrival to first-month checklist for HR teams and hiring managers — generate one per hire and track every task in one place.
- New Employee First Day Checklist
- Three first-day checklist snippets for office, remote, and hybrid hires — send to your new employee the evening before so they arrive prepared.
Ongoing HR
- Employee Performance Review
- Annual and mid-year performance review templates with label-based ratings — generate a named, dated review document for each employee in seconds.
- Employment Reference Letter
- A factual employment reference letter confirming job title, dates, and responsibilities — includes a covering email snippet to send it with.
New to WordFields?
- For teams & businesses
- Set up a shared workspace, invite your team, manage permissions, and keep everyone working from the same templates.
- For individuals
- Create your own snippets and templates, stay organized with folders, and save time on repetitive writing tasks.
Looking for a different template?
Browse templates across all categories or contact us if there is a specific document you need and cannot find.
- If you would like to suggest a template, you can reach out to us.
